Smartcode Technologies Ltd
Smart solutions for a connected world
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ScholarSUITE School Management System

One Platform.
Every Classroom.
Zero Paperwork.

A complete school ERP that replaces scattered spreadsheets, paper registers, and manual fee ledgers with digital admissions, live attendance, automated billing, and instant report cards — built for one campus or a whole network of schools.

All-in-One ERP
Live Records
Parent Portal
Multi-Campus Ready
Bank-Grade Security
Book a Walkthrough See How It Works
The Challenge

Manual School Administration Is Costing You

Most schools still run admissions, attendance, fees, and grading on paper and spreadsheets — and that creates real, recurring costs.

The Problem With Manual School Records

  • Admissions and enrollment forms pile up on paper, with no central, searchable student record
  • Fee balances are tracked in spreadsheets, so arrears and payment errors slip through unnoticed
  • Attendance is marked by hand, making it slow to spot patterns or notify parents same-day
  • Report cards are compiled manually at term-end, delaying results and inviting calculation errors
  • Parents have no way to check grades, attendance, or fee balances without calling the office

The ScholarSUITE Solution

  • Every student's record — admission, academics, fees, attendance — lives in one searchable profile
  • Fees are invoiced automatically and paid via mobile money, reconciled to the student ledger in real time
  • Attendance is captured digitally each period, with automatic alerts for absences
  • Report cards are generated instantly from live marks, with configurable grading scales
  • Parents and students see grades, attendance, and balances any time, from any device
The Platform

Three Connected Portals, One Live System

Administrators, teachers, and parents all read from the same live data, so every screen always agrees.

01
Admin & Front Office Console
Manage admissions, fee billing, staff records, timetables, and reporting for one campus or an entire network, from a single dashboard.
02
Teacher Portal
Mark attendance, record classwork and exam marks, and publish grades — all synced instantly to student records and report cards.
03
Parent & Student App
Real-time access to grades, attendance, timetables, fee balances, and school announcements, from any smartphone.
Key Features

Built for Every Part of Running a School

Everything a modern school administration needs, out of the box.

🎓
Digital Admissions & Enrollment
Online applications, document uploads, and automated placement, from inquiry to enrolled student.
💳
Fee Billing & Mobile Payments
Automated invoicing and mobile money collection, reconciled to every student's ledger automatically.
📋
Attendance & Timetabling
Daily attendance capture and conflict-free class scheduling for every student, teacher, and room.
📝
Exams, Grading & Report Cards
Configurable grading scales, automatic mark computation, and instant, error-free report card generation.
📱
Parent & Student Portal
Real-time access to grades, attendance, timetables, and fee balances, from any device.
🔐
Role-Based Security
Two-factor sign-in and permissioned access for administrators, teachers, parents, and students.
The Journey

How It Works

From application to report card, in four connected steps.

1
Admission & Enrollment
An application is reviewed and the student is onboarded digitally, with records created instantly.
2
Daily Operations
Teachers log attendance, classwork, and marks in real time from the teacher portal.
3
Fees & Payments
Invoices are generated automatically; parents pay via mobile money — no cash handling at the office.
4
Reports & Insight
Report cards, attendance summaries, and performance dashboards are generated automatically.
<5 min
To enroll a new student digitally
100%
Of student records digitized & searchable
24/7
Parent & student portal access
1
Platform for every campus you run
Who It's For

Built for Every Role in the School Community

School Owners & Administrators
See exactly what the system does for your institution, what it costs to run, and what's needed to go live.
Teachers & Academic Staff
A simple portal built around the daily rhythm of attendance, classwork, and grading.
Parents & Students
Real-time visibility into grades, attendance, and fee balances, with no need to call the office.

Ready to modernize your school?

Book a walkthrough with our team and see how quickly your school can move to digital admissions, live records, and automated fee collection — with no disruption to the school term.

Book a Walkthrough
+254 20 386 0442  •  info@smartcode.co.ke  •  smartcode.co.ke